"No Stress, No Worries" 

Full-Service Planning & Coordination

Pre-Wedding Day

  • UNLIMITED Client/Planner contact
  • UNLIMITED Vendor Meetings
  • Unlimited contact via email
  • Monthly e-mail “check-ins” to ensure the planning is running smoothly and on track
  • Venue Research and selection after understanding your vision, style, and budget, DVE will schedule site visits
  • DVE will assist with securing and finalizing the detail once you’ve chosen your perfect wedding venue location
  • Full event design, theme, and concept development. We will ensure your wedding design has a cohesive feeling from beginning to end. This included, but is not limited to invitations, floral design, and décor, menus programs, lighting, favors, table design, linen, specialty rentals, save the dates, etc.
  • Confirm arrangements; check the delivery date, arrive times, quantities of rentals, etc. with all vendors
  • Production of a detailed Wedding Day Itinerary, timeline will be sent one week prior to all vendors to ensure day of planning and details are carried out
  • Confirmations of all wedding vendors
  • Review vendor contracts
  • Review the current budget, and help make any necessary changes, adjustments, or cost-cutting suggestions
  • Budget construction & analysis
  • Budget Management (tracking for all payments and due dates)
  • Etiquette advisement, as requested
  • Assistance with the wording of all stationary
  • Tracking RSVPs
  • Food and Beverage assistance
  • Invitations assembly and mailing (postage not included)
  • Assistance in scheduling alteration sessions with wedding planner attendance at all final fittings
  • Negotiate special hotel rates and room blocks for out of town guests
  • Favor assembly (not including the cost of supplies
  • Assemble & deliver welcome baskets/gifts bags (not including the cost of supplies)
  • Research activities and special events for out of town guests
  • Rehearsal dinner location research, selection, and coordination

Wedding Rehearsal

  • Coordinate ceremony rehearsal (1-1.5 hours)
  • Distribute extremely detailed wedding date itinerary to the wedding party, family, and attendants
  • Collect/Coordinate final payments for specific vendors
  • Collect wedding items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors,  candles, programs, place cards, etc. (prior to wedding or day of rehearsal)

Wedding Day

  • One assistant coordinator (additional assistants may be needed depending on the logistics and needs of the wedding day)
  • Manage the flow and timing of the ceremony and reception
  • Act as a liaison between the wedding party, family members, and vendors
  • Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situations of emergencies

Ceremony (2 Hours)

  • Distribute bouquets and pin flowers on attendants &  family members
  • Direct photographer, videographer, musicians, rentals, florist, etc. of where to set up
  • Oversee set-up of the ceremony to make sure all commitments are fulfilled
  • Distribute final payments and gratuities  as needed
  • Set up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.)
  • Direct Ushers with programs and seating distribution
  • Line up and cue wedding party/musicians for ceremony
  • Give marriage license to officiant & wedding rings are present
  • Collect all personal wedding items and gifts and deliver to reception site or designated person

Cocktail Hour & Reception (6 – 8 hours)

  • Set up all reception décor not handled by a specific vendor (i.e. favors, menus, candles, cake knife, toasting flutes, escort  and place cards, gifts,  and table design
  • Manage vendor set-up of reception and make sure all commitments are fulfilled
  • Line up and cue Bride, Groom and wedding party for Grand Entrance
  • Assist band or DJ in cueing important events (i.e. grand entrance, parents dances, cake cutting, bouquet toss,  etc.)
  • Cue Bride and Groom for all important events
  • Maintain & Coordinate timeline for all events during the reception
  • Stay in communication with banquet staff to ensure things are going smoothly